Enhancement List

View Studioware Help Center Table of Contents


Here is the list of recently completed enhancements:


  • April 28, 2014

    You can now easily add, edit, delete, and set student statuses...[Learn more]

  • January 25, 2014

    We've partnered with www.Mandrill.com to make sending emails to your students, staff, and contacts easier.

  • January 25, 2014

    Duplicate Email Addresses: You can now add duplicate email addresses. For example, the same email address can be added to multiple students, or a staff member and student.

  • January 2014

    Tuition Packages - Click on "Products" and "Tuition Packages" to learn about our newest feature. Tuition Packages allow you to combine classes into groups with one tuition amount.

  • January 2014

    You can now send text messages/SMS to your students, staff, and classes directly from Studioware. Click on "Admin" and "Text Messaging Setup" to get started.

  • January 20, 2013

    We’ve upgraded the student accounting with an improved user interface to make it easier to navigate and read the account balances.

  • December 20, 2012

    Studioware can now calculate variable tuition by family...[Learn more]

  • December 18, 2012

    Now you can easily add up to 25 payments at one time...Click on "Accounting" and "Mass Payments"

  • December 4, 2012

    Just in time for the end of the year accounting: You can now export all your financial transactions

  • November 26, 2012

    15 new styles are available for the Parent Portal

  • November 23, 2012

    The Parent Portal has been enhanced to include many new features....[Learn more]

  • August 12, 2012

    You can now delete staff members.

  • August 12, 2012

    You can now search by phone number.

  • March 8 2012

    Added 3 new transaction types for dance studios: Recital Fees, Competition Fees, and Costume Fees

  • March 5 2012

    You can now schedule your studio holidays and vacations. Classes will not be schedule on any holiday/vacation date. Click on "Administration" and "Holiday/Vacation Schedule" to set the dates.

  • March 1 2012

    You can now easily send a custom letter/email only to student enrolled in one or more classes. Click on "Communication" and "Merge Letter".

  • January 31 2012

    You can now search for students using the student custom fields. The search results can also be exported...Try Now.

  • January 27, 2012

    You can now search for students by their email address in the quick search.

  • January 16, 2012

    You can now collect electronic payments during the online enrollment process...[Learn more]

  • January 16, 2012

    A new custom letter field {Student.Enrollment.mmddyyyy.MMDDYYYY} can now be added to custom letters. This new field will list the student's current classes between the 2 enrollment dates.

  • October 18, 2011

    A new report has been added: "Income/Expense Summary Report". The new report shows revenue, expenses, taxes, and Net Income/Loss

  • October 18, 2011

    A new report has been added: "Active Class Contact Report". The new report list all the active schedule classes, enrollment, and student contact information.

  • July 19, 2011

    Class Custom Fields: You can now set the value of the class custom fields. These values will be used in the Class Filtering enhancement.

  • July 19, 2011

    The Birth Date Field is now a required field on the Online Registration Page.

  • July 19, 2011

    The user interface to design the Online Registration has been simplified and is now easier to use.

  • July 19, 2011

    Extended Class Description: You can now add "formatted" text to the description of the classes and scheduled classes. This formatted text is displayed on the online enrollment pages.

  • May 26, 2011

    You can now customize your Online Registration page. Check out our sample page to see some of the new features you can implement: http://abcdancestudio.studioware-online.com/Register. The full documentation for the enhancement starts here: Online Registration Customization documentation

  • March 7, 2011

    Dynamic Invoices: Invoices are now automatically recalculated if any financial transaction is edited, deleted, or added. Also, the invoices now contain the account's previous balance...[more information]

  • March 7, 2011

    You can now delete old invoices.

  • February 25, 2011

    Calculating the tuition and discount transactions for students enrolled in classes that use a Tuition Fee Schedule is now easier...[more information]

  • February 15, 2011

    Studioware now lets you pro-rate your classes/enrollment and offer tuition refunds to students that join a class after it has started...[more information]

  • January 27, 2010

    You can now print or email receipts...[more information]

  • January 23, 2010

    You can now merge data from your student custom fields into the custom letters...[more information]

  • January 23, 2010

    There are 2 new staff reports. The "Staff Contact List" and the "Staff Schedule" report. Check them out here: Staff Reports.

  • January 23, 2010

    There is a new financial report called the Account Balance Report.

  • December 20, 2010

    Studioware now contains Attendance Scanning. With Studioware, you can create Student Attendance Cards and allow students to scan the card to track enrollment...[more information]

  • December 1, 2010

    Studioware now contains Attendance Tracking..[more information]

  • December 1, 2010

    When viewing the list of invoice in a student record, there is a new report called "Print Invoice List" which displays a list/table of the selected invoices.

  • November 22, 2010

    The Tuition Fee Schedule now allows you to create a tuition schedule based on the number/count of weekly classes or the number of hours of classes a student in enrolled in.

  • November 22, 2010

    Just in time for the holiday season, Studioware now allows you to create mailing labels for students and families.

  • November 22, 2010

    The new Birthday Report lists students that are having a Birthday in the selected month.

  • November 18, 2010

    The Add a Class and Schedule a Class interfaces have been updated. It's a lot easier to add and schedule classes

  • November 12, 2010

    We've implemented an "Online Chat" feature that you can use for sales and support questions. Online Chat will typically be available Monday to Friday from 9 AM to 4 PM EST. Simply click on "Chat with Studioware" to get started.

  • November 12, 2010

    The Class Explorer is now available. The Class Explorer presents your classes in a hierarchical manner. The Class Explorer also lets you change the class capacity and class teachers/instructors...[more information]

  • November 12, 2010

    Updates were made to the Class List to make is easier to use. Also, you can change the class capacity from the class list interface...[more information]

  • November 12, 2010

    Studioware now allows you to export your student data (more information) and student accounting data (more information) into Comma Separated Values files (csv files) that can easily be opened with Microsoft Excel.

  • October 13, 2010

    The first version of the Class Explorer has been released (It's still under construction)...[more information]

  • October 13, 2010

    You can now create custom fields for classes...[more information]

  • October 13, 2010

    The online enrollment pages have been updated. The class listing now displays the class length, and tuition amount. The online registration page now prompts the parent to indicate if they will also be enrolling in classes...[more information]

  • October 13, 2010

    You can now search for students by contact last name using the students advanced search...[more information]

  • September 24, 2010

    The Class Roll Report has been updated...[more information]

  • September 23, 2010

    You can now be notified by email when a student/family enrolls in a class using Online Class Enrollment...[more information]

  • September 21, 2010

    Studioware Discount Rules have been updated: multiple-class discounts, multiple-family member discounts, discount interactions, hourly class discounts, fixed tuition discounts, discount applied with tuition transactions, and more...[more information]

  • September 21, 2010

    Studioware now supports hourly tuition. You can create "hourly" classes, tuition fee schedules, and post the tuition transactions to student accounts based on the number of weekly hours a student is enrolled in classes...[more information]

  • September 17, 2010

    Some enhancements have been made to the "flow" of the online enrollment...[more information]

  • September 17, 2010

    Studioware now allows you to delete students...[more information]

  • August 12, 2010

    You can now create Custom Letters with Studioware and merge student, staff, student contacts, and/or student payee information into the letters.....[More Information]

  • July 8, 2010

    The new "Transaction Details Report" lists all financial transactions for a specific time period for a selected transaction type.

  • July 8, 2010

    You can now add a Scholarship transaction to the student accounts.

  • June 28, 2010

    When browsing students, you can now filter the students in the grid by student status. Furthermore, you can now add additional student statuses by clicking on the "Add Student Status" link.

  • June 28, 2010

    When adding Student Financial Transactions, you can now set the transaction dates to any valid date. For example, you can add a manual transaction that occurs in the future.

  • June 25, 2010

    Two new reports are available: 1) Payments Detail Report (This report lists all the payments received for a specified time period), and 2) Payments Daily Summary Report (This report summarizes the payment transactions for a specified time period).

  • June 14, 2010

    The Class Revene report now summarizes the total discounts by class...[View Report]

  • June 14, 2010

    Discount Rules. You can now setup discounts for students enrolling in multiple classes or for families that have multiple students enrolled in classes. Click on "Administration", "Business Information", "Discount Rules" to setup your discounts.

  • June 14, 2010

    The Class Roll Report now contains student phone numbers.

  • June 5, 2010

    The Executive Overview has been redesigned to provide additional information such as outstanding invoices, income trends, "pinned" student notes, student statuses, and more.

  • June 1, 2010

    The "Classes" interface has been re-designed. It's now easier to view all your classes and scheduled classes, enroll students, view enrollments/waiting lists, enrollment counts, schedule dates, and more....[View my classes]

  • May 31, 2010

    An Income Statement report that shows revenue, expenses, taxes, and Net Income/Loss is now available.

  • May 31, 2010

    New Pricing Policy: We've implemented a new pricing policy for the Studioware Premium Edition. The Premium Edition is now only $20 (USD) and allows for unlimited students, staff, classes, locations, users, and custom fields/lists. The Premium Edition also allows for online invoices and billing, and online enrollment...[View My Account]

  • May 19, 2010

    Online Class Enrollment! Students and Families can now enroll in your classes from your website/internet...[more information]

  • April 3, 2010

    Online Invoices! Your students, families, and payees can now pay their invoices online. Studioware uses PayPal to facilitate the payment transactions. All you need is a free PayPal.com account. To affiliate your PayPal account with Studioware, simply click on "Administration" in the main menu, "Business Information" in the sub-menu and "Online Invoices Setup"...[More Information]

  • March 29 2010

    When you add a contact to a student, the address, phone, and email of the student are automatically "linked" to the contact. That is, the contact will share that information with the student. If the contact has their own address, phone, and/or email, simply add the contact's information and the links will be removed.

  • March 28 2010

    You can now control more items on the layout of the invoices...[more information]

  • March 27 2010

    You can now add extra lines to your invoices that appear below the business address. The extra lines can be set in the "Invoice Extra Address Line 1, 2, 3" Studioware Settings.

  • March 21 2010

    Automatically set students to "Active" status when they are enrolled in a class.

  • March 18 2010

    Completed the Studioware Getting Started Guide: http://www.studioware-online.com/Help/GettingStarted

  • March 14 2010

    Completed all the Studioware Video Tutorials: www.studioware-online.com/Help/Videos

  • March 9, 2010

    The Accounts Receivable Analysis and Class Revenue reports are now available.

  • March 8, 2010

    The Outstanding Invoices and Active Class Enrollment reports are now available.

  • March 7, 2010

    The Student Account List and Student Contact list reports are now available.

  • March 1, 2010

    You can now filter all invoices, search for invoices, create, print and send invoices to all students in your business

  • February 24, 2010

    Added the ability to view the schedule and enrollment list of completed classes.

  • February 24, 2010

    Accounting Enhancements. The Accounting main menu now allows you to browse, sort and filter financial accounts, add late fees and transaction to multiple accounts, and flag/unflag accounts for filtering. You can view and sort by the account's total balance, current balance and month-to-date balances...[more information]

  • February 17, 2010

    Sending Invoices: You can now send student invoices to the payees via email.

  • February 12, 2010

    Default taxes. You can now specify which taxes (if any) are to be automatically included in transactions.

  • February 10, 2010

    Every page in the Studioware Portal now contains a "Bread Crumb Trail". This "bread crumb trail" is found on the top of every page and shows you exactly where you are in the Studioware Portal.

  • February 5, 2010

    www.Studioware-Online.com has been redesigned. The website is now fully compatible with Internet Explorer, Safari, FireFox, Opera, and Google Chrome. The website also renders better on smaller computer monitors (such as laptop computers).

  • January 29, 2010

    You can now create student, staff and family notes. Simply click on the Notes menu in the Student or Staff record and add a note. The notes can also be displayed on the executive overview page.

  • January 22, 2010

    We made a couple of minor changes to the menu structure to make navigating Studioware easier. For example, the "Classes" main menu now contains the sub menus: Browse Classes, Add a Class, Enroll Students and Schedule a Class.

  • January 22, 2010

    The Class Summary page contains some useful statistics such as the number of active classes, the number of classes with full enrollment, and the upcoming class schedule.

  • January 22, 2010

    Class Graduation Enrollment. Student can be easily enrolled from one class to another class using class graduation enrollment. When enrolling students in a class, click on "Search by Class" to select students from a different class.

  • January 22, 2010

    Student Data Export. You can now export your student data to a Microsoft Excel 2003 or 2007 spreadsheet. Simply click on the "Export" link while browsing your students.

  • January 16, 2010

    Late Fee, Discount, and Adjustment transactions are now available for student accounts.

  • January 14, 2010

    Invoicing Update: 1) You can now set your starting Invoice Number. 2) You can customize the note text that appears above the invoice line items. 3) You can customize the text that appears below the invoice line items...[More Information]

  • January 14, 2010

    Enhanced the student accounting functionality. You can now add, edit, and delete student transactions. The accounting interface has also been update for easier browsing of transactions...[More Information]

  • January 14, 2010

    You can now upload your Business logo by clicking on the Administration main menu. Logos are displayed in student invoices.

  • January 7, 2010

    Enhanced invoices for payees. Now payee invoices clearly state the percentage of the total invoice that a given payee is responsible for.

  • January 5, 2010

    Added the ability to create additional users. Simply click on "Administration" in the main menu and "Users" in the sub menu to add, edit, and revoke users.

  • December 28, 2009

    Invoices! You can now create and track student invoices...[More Information]

  • December 10, 2009

    Added additional functionality to change the balance amount that is displayed on the student grids. The balance amount can be current balance, total balance or Month-to-Date (MTD) balance...[More Information]

  • December 4, 2009

    Added additional functionality with regards to taxation. You can now create any number of global or local taxes such as Sales Taxes, Service Taxes, VAT, GST, PST, Harmony Tax....[More Information]

  • November 24, 2009

    Added the ability to specify contacts as invoice payees. By default, if a Student is part of the family, a single Invoice for all students in the Family will be generated and sent to the Family's Primary address. If a Student is not in a Family, the invoice will be generated for the student with the Student's Primary address and Email. These defaults can be overridden in the Billing Page. Any contact can be set as the "payee". For example, assume that a Student has 2 contacts. The 2 contacts can be set as the Payees. Furthermore, the percentage of the bill that each contact is responsible for can also be set. For example, Contact "A" can be set to be responsible for 40% of the invoices and Contact "B" for 60%.....[More Information]

  • November 24, 2009

    Added the ability to change the currency symbol. For example, UK customers can now use £ as their financial symbol...[More Information]

  • November 20, 2009

    Student and Staff Contacts. Completed the programming of the student and Staff Contacts. Now you can add an unlimited number of contacts for Students and Staff. Each contact can have emails, addresses and Phone numbers.

  • November 19, 2009

    Updated the design of the Studioware Help Center.

  • November 17, 2009

    Completed the Students and Staff Information tabs. General and medical information can now be added for students and staff.

  • November 15, 2009

    Finished the custom fields. Custom fields can now be added to Students and Staff. The Custom Fields data is now visible and editable from the Student and Staff records.

  • November 12, 2009

    Added a new help article that explains Classes, Tuition Items, Tuition Payment Schedules, Sessions, Enrollment, and Accounting. The article is here

  • November 10, 2009

    Added the ability to create multiple locations and set sales and service tax rates.

  • November 6, 2009

    New website design launched.