View Studioware Help Center Table of Contents
Here is the list of recently completed enhancements:
You can now easily add, edit, delete, and set student statuses...[Learn more]
We've partnered with www.Mandrill.com to make sending emails to your students, staff, and contacts easier.
Duplicate Email Addresses: You can now add duplicate email addresses. For example, the same email address can be added to multiple students, or a staff member and student.
Tuition Packages - Click on "Products" and "Tuition Packages" to learn about our newest feature. Tuition Packages allow you to combine classes into groups with one tuition amount.
You can now send text messages/SMS to your students, staff, and classes directly from Studioware. Click on "Admin" and "Text Messaging Setup" to get started.
We’ve upgraded the student accounting with an improved user interface to make it easier to navigate and read the account balances.
Studioware can now calculate variable tuition by family...[Learn more]
Now you can easily add up to 25 payments at one time...Click on "Accounting" and "Mass Payments"
Just in time for the end of the year accounting: You can now export all your financial transactions
15 new styles are available for the Parent Portal
The Parent Portal has been enhanced to include many new features....[Learn more]
You can now delete staff members.
You can now search by phone number.
Added 3 new transaction types for dance studios: Recital Fees, Competition Fees, and Costume Fees
You can now schedule your studio holidays and vacations. Classes will not be schedule on any holiday/vacation date. Click on "Administration" and "Holiday/Vacation Schedule" to set the dates.
You can now easily send a custom letter/email only to student enrolled in one or more classes. Click on "Communication" and "Merge Letter".
You can now search for students using the student custom fields. The search results can also be exported...Try Now.
You can now search for students by their email address in the quick search.
You can now collect electronic payments during the online enrollment process...[Learn more]
A new custom letter field {Student.Enrollment.mmddyyyy.MMDDYYYY} can now be added to custom letters. This new field will list the student's current classes between the 2 enrollment dates.
A new report has been added: "Income/Expense Summary Report". The new report shows revenue, expenses, taxes, and Net Income/Loss
A new report has been added: "Active Class Contact Report". The new report list all the active schedule classes, enrollment, and student contact information.
Class Custom Fields: You can now set the value of the class custom fields. These values will be used in the Class Filtering enhancement.
The Birth Date Field is now a required field on the Online Registration Page.
The user interface to design the Online Registration has been simplified and is now easier to use.
Extended Class Description: You can now add "formatted" text to the description of the classes and scheduled classes. This formatted text is displayed on the online enrollment pages.
You can now customize your Online Registration page. Check out our sample page to see some of the new features you can implement: http://abcdancestudio.studioware-online.com/Register. The full documentation for the enhancement starts here: Online Registration Customization documentation
Dynamic Invoices: Invoices are now automatically recalculated if any financial transaction is edited, deleted, or added. Also, the invoices now contain the account's previous balance...[more information]
You can now delete old invoices.
Calculating the tuition and discount transactions for students enrolled in classes that use a Tuition Fee Schedule is now easier...[more information]
Studioware now lets you pro-rate your classes/enrollment and offer tuition refunds to students that join a class after it has started...[more information]
You can now print or email receipts...[more information]
You can now merge data from your student custom fields into the custom letters...[more information]
There are 2 new staff reports. The "Staff Contact List" and the "Staff Schedule" report. Check them out here: Staff Reports.
There is a new financial report called the Account Balance Report.
Studioware now contains Attendance Scanning. With Studioware, you can create Student Attendance Cards and allow students to scan the card to track enrollment...[more information]
Studioware now contains Attendance Tracking..[more information]
When viewing the list of invoice in a student record, there is a new report called "Print Invoice List" which displays a list/table of the selected invoices.
The Tuition Fee Schedule now allows you to create a tuition schedule based on the number/count of weekly classes or the number of hours of classes a student in enrolled in.
Just in time for the holiday season, Studioware now allows you to create mailing labels for students and families.
The new Birthday Report lists students that are having a Birthday in the selected month.
The Add a Class and Schedule a Class interfaces have been updated. It's a lot easier to add and schedule classes
We've implemented an "Online Chat" feature that you can use for sales and support questions. Online Chat will typically be available Monday to Friday from 9 AM to 4 PM EST. Simply click on "Chat with Studioware" to get started.
The Class Explorer is now available. The Class Explorer presents your classes in a hierarchical manner. The Class Explorer also lets you change the class capacity and class teachers/instructors...[more information]
Updates were made to the Class List to make is easier to use. Also, you can change the class capacity from the class list interface...[more information]
Studioware now allows you to export your student data (more information) and student accounting data (more information) into Comma Separated Values files (csv files) that can easily be opened with Microsoft Excel.
The first version of the Class Explorer has been released (It's still under construction)...[more information]
You can now create custom fields for classes...[more information]
The online enrollment pages have been updated. The class listing now displays the class length, and tuition amount. The online registration page now prompts the parent to indicate if they will also be enrolling in classes...[more information]
You can now search for students by contact last name using the students advanced search...[more information]
The Class Roll Report has been updated...[more information]
You can now be notified by email when a student/family enrolls in a class using Online Class Enrollment...[more information]
Studioware Discount Rules have been updated: multiple-class discounts, multiple-family member discounts, discount interactions, hourly class discounts, fixed tuition discounts, discount applied with tuition transactions, and more...[more information]
Studioware now supports hourly tuition. You can create "hourly" classes, tuition fee schedules, and post the tuition transactions to student accounts based on the number of weekly hours a student is enrolled in classes...[more information]
Some enhancements have been made to the "flow" of the online enrollment...[more information]
Studioware now allows you to delete students...[more information]
You can now create Custom Letters with Studioware and merge student, staff, student contacts, and/or student payee information into the letters.....[More Information]
The new "Transaction Details Report" lists all financial transactions for a specific time period for a selected transaction type.
You can now add a Scholarship transaction to the student accounts.
When browsing students, you can now filter the students in the grid by student status. Furthermore, you can now add additional student statuses by clicking on the "Add Student Status" link.
When adding Student Financial Transactions, you can now set the transaction dates to any valid date. For example, you can add a manual transaction that occurs in the future.
Two new reports are available: 1) Payments Detail Report (This report lists all the payments received for a specified time period), and 2) Payments Daily Summary Report (This report summarizes the payment transactions for a specified time period).
The Class Revene report now summarizes the total discounts by class...[View Report]
Discount Rules. You can now setup discounts for students enrolling in multiple classes or for families that have multiple students enrolled in classes. Click on "Administration", "Business Information", "Discount Rules" to setup your discounts.
The Class Roll Report now contains student phone numbers.
The Executive Overview has been redesigned to provide additional information such as outstanding invoices, income trends, "pinned" student notes, student statuses, and more.
The "Classes" interface has been re-designed. It's now easier to view all your classes and scheduled classes, enroll students, view enrollments/waiting lists, enrollment counts, schedule dates, and more....[View my classes]
An Income Statement report that shows revenue, expenses, taxes, and Net Income/Loss is now available.
New Pricing Policy: We've implemented a new pricing policy for the Studioware Premium Edition. The Premium Edition is now only $20 (USD) and allows for unlimited students, staff, classes, locations, users, and custom fields/lists. The Premium Edition also allows for online invoices and billing, and online enrollment...[View My Account]
Online Class Enrollment! Students and Families can now enroll in your classes from your website/internet...[more information]
Online Invoices! Your students, families, and payees can now pay their invoices online. Studioware uses PayPal to facilitate the payment transactions. All you need is a free PayPal.com account. To affiliate your PayPal account with Studioware, simply click on "Administration" in the main menu, "Business Information" in the sub-menu and "Online Invoices Setup"...[More Information]
When you add a contact to a student, the address, phone, and email of the student are automatically "linked" to the contact. That is, the contact will share that information with the student. If the contact has their own address, phone, and/or email, simply add the contact's information and the links will be removed.
You can now control more items on the layout of the invoices...[more information]
You can now add extra lines to your invoices that appear below the business address. The extra lines can be set in the "Invoice Extra Address Line 1, 2, 3" Studioware Settings.
Automatically set students to "Active" status when they are enrolled in a class.
Completed the Studioware Getting Started Guide: http://www.studioware-online.com/Help/GettingStarted
Completed all the Studioware Video Tutorials: www.studioware-online.com/Help/Videos
The Accounts Receivable Analysis and Class Revenue reports are now available.
The Outstanding Invoices and Active Class Enrollment reports are now available.
The Student Account List and Student Contact list reports are now available.
You can now filter all invoices, search for invoices, create, print and send invoices to all students in your business
Added the ability to view the schedule and enrollment list of completed classes.
Accounting Enhancements. The Accounting main menu now allows you to browse, sort and filter financial accounts, add late fees and transaction to multiple accounts, and flag/unflag accounts for filtering. You can view and sort by the account's total balance, current balance and month-to-date balances...[more information]
Sending Invoices: You can now send student invoices to the payees via email.
Default taxes. You can now specify which taxes (if any) are to be automatically included in transactions.
Every page in the Studioware Portal now contains a "Bread Crumb Trail". This "bread crumb trail" is found on the top of every page and shows you exactly where you are in the Studioware Portal.
www.Studioware-Online.com has been redesigned. The website is now fully compatible with Internet Explorer, Safari, FireFox, Opera, and Google Chrome. The website also renders better on smaller computer monitors (such as laptop computers).
You can now create student, staff and family notes. Simply click on the Notes menu in the Student or Staff record and add a note. The notes can also be displayed on the executive overview page.
We made a couple of minor changes to the menu structure to make navigating Studioware easier. For example, the "Classes" main menu now contains the sub menus: Browse Classes, Add a Class, Enroll Students and Schedule a Class.
The Class Summary page contains some useful statistics such as the number of active classes, the number of classes with full enrollment, and the upcoming class schedule.
Class Graduation Enrollment. Student can be easily enrolled from one class to another class using class graduation enrollment. When enrolling students in a class, click on "Search by Class" to select students from a different class.
Student Data Export. You can now export your student data to a Microsoft Excel 2003 or 2007 spreadsheet. Simply click on the "Export" link while browsing your students.
Late Fee, Discount, and Adjustment transactions are now available for student accounts.
Invoicing Update: 1) You can now set your starting Invoice Number. 2) You can customize the note text that appears above the invoice line items. 3) You can customize the text that appears below the invoice line items...[More Information]
Enhanced the student accounting functionality. You can now add, edit, and delete student transactions. The accounting interface has also been update for easier browsing of transactions...[More Information]
You can now upload your Business logo by clicking on the Administration main menu. Logos are displayed in student invoices.
Enhanced invoices for payees. Now payee invoices clearly state the percentage of the total invoice that a given payee is responsible for.
Added the ability to create additional users. Simply click on "Administration" in the main menu and "Users" in the sub menu to add, edit, and revoke users.
Invoices! You can now create and track student invoices...[More Information]
Added additional functionality to change the balance amount that is displayed on the student grids. The balance amount can be current balance, total balance or Month-to-Date (MTD) balance...[More Information]
Added additional functionality with regards to taxation. You can now create any number of global or local taxes such as Sales Taxes, Service Taxes, VAT, GST, PST, Harmony Tax....[More Information]
Added the ability to specify contacts as invoice payees. By default, if a Student is part of the family, a single Invoice for all students in the Family will be generated and sent to the Family's Primary address. If a Student is not in a Family, the invoice will be generated for the student with the Student's Primary address and Email. These defaults can be overridden in the Billing Page. Any contact can be set as the "payee". For example, assume that a Student has 2 contacts. The 2 contacts can be set as the Payees. Furthermore, the percentage of the bill that each contact is responsible for can also be set. For example, Contact "A" can be set to be responsible for 40% of the invoices and Contact "B" for 60%.....[More Information]
Added the ability to change the currency symbol. For example, UK customers can now use £ as their financial symbol...[More Information]
Student and Staff Contacts. Completed the programming of the student and Staff Contacts. Now you can add an unlimited number of contacts for Students and Staff. Each contact can have emails, addresses and Phone numbers.
Updated the design of the Studioware Help Center.
Completed the Students and Staff Information tabs. General and medical information can now be added for students and staff.
Finished the custom fields. Custom fields can now be added to Students and Staff. The Custom Fields data is now visible and editable from the Student and Staff records.
Added a new help article that explains Classes, Tuition Items, Tuition Payment Schedules, Sessions, Enrollment, and Accounting. The article is here
Added the ability to create multiple locations and set sales and service tax rates.
New website design launched.