Sample Custom Letters

This article contains the code for a sample student and staff letter.  To create the sample letters, follow these instructions:

1. Click on "Communication" in the main menu.
2. Click on "Custom Letter" in the sub-menu.
3. Enter in the Name and Description from the table below.
4. Click on the "HTML" button in the editor's toolbar.
   
5. Copy and Paste the "Letter HTML" from the table below into the popup dialog:
   
6. Click on the "Update" button to save the raw html
7. Click on the "Save" button to save the sample custom letter.

 Sample Letters

Here is the html code for the sample letters:

Letter Name	Description	Letter HTML
Student Test Letter	This is the student test letter. This letter displays all the student custom fields. You may want to create a "test" student with your email address and send this letter to the "test" student.	<h1 style="text-align: center;" _mce_style="text-align: center;">Student Test Letter</h1> <p>This is a test letter from {Studio.Name} to {Student.FullName}.  The purpose of this email is to test the email functionality of <a href="../../../" _mce_href="../../">www.Studioware-Online.com</a> Custom Letters. </p> <p>The complete list of fields available for student custom letters:</p> <p><span style="font-family: arial black,avant garde; color: #000000; font-size: large; text-decoration: underline;" _mce_style="font-family: arial black,avant garde; color: #000000; font-size: large; text-decoration: underline;"><strong>Date Fields:</strong></span></p> <ul> <li>Current Date in 14 Days: {CurrentDate.14Days}</li> <li>Current Date (Long Format): {CurrentDate.Long}</li> <li>Current Date (1 Month): {CurrentDate.OneMonth}</li> <li>Current Date (Short Format): {CurrentDate.Short}</li> <li>Current Time: {CurrentTime}</li> </ul> <p><span style="font-family: arial black,avant garde; color: #000000; font-size: large; text-decoration: underline;" _mce_style="font-family: arial black,avant garde; color: #000000; font-size: large; text-decoration: underline;"><strong>Studio Fields:</strong></span></p> <ul> <li>Address 1: {Studio.Address1}</li> <li>Address 2: {Studio.Address2}</li> <li>City, State, Zip: {Studio.CityStateZip}</li> <li>City: {Studio.City}</li> <li>Logo: {Studio.Logo}</li> <li>Name: {Studio.Name}</li> <li>Phone: {Studio.Phone}</li> <li>State/Province: {Studio.State_Province}</li> <li>Zip/Postal Code: {Studio.Zip_Postal}</li> </ul> <p><span style="color: #000000; text-decoration: underline;" _mce_style="color: #000000; text-decoration: underline;"><span style="font-family: arial black,avant garde; font-size: large;" _mce_style="font-family: arial black,avant garde; font-size: large;">Student Fields:</span></span></p> <ul> <li>Student Account Balance: {Student.Account.Balance}</li> <li>Account Payments: {Student.Account.Payments}</li> <li>Account Tuition: {Student.Account.Tuition}</li> <li>Active Classes: {Student.ActiveClasses}</li> <li>Address List: {Student.AddressList}</li> <li>Age: {Student.Age}</li> <li>Allergies: {Student.Allergies}</li> <li>Birth Date: {Student.BirthDate}</li> <li>Completed Classes: {Student.CompletedClasses}</li> <li>Contacts: {Student.Contacts}</li> <li>Disability: {Student.Disability}</li> <li>Education Level: {Student.EducationLevel}</li> <li>Email List: {Student.EmailList}</li> <li>Family Members: {Student.FamilyMembers}</li> <li>Family Name: {Student.FamilyName}</li> <li>First Name: {Student.FirstName}</li> <li>Full Name: {Student.FullName}</li> <li>Gender: {Student.Gender}</li> <li>Health Insurance: {Student.HealthInsurance}</li> <li>Hospital Preference: {Student.HospitalPreference}</li> <li>Created Invoices: {Student.Invoices.Created}</li> <li>Outstanding Invoices: {Student.Invoices.Outstanding}</li> <li>PIF Invoices: {Student.Invoices.PIF}</li> <li>Sent Invoices: {Student.Invoices.Sent}</li> <li>Last Name: {Student.LastName}</li> <li>Marial Status: {Student.MaritalStatus}</li> <li>Medications: {Student.Medication}</li> <li>Payee: {Student.Payee}</li> <li>Picture: {Student.Picture}</li> <li>Primary Address: {Student.PrimaryAddress}</li> <li>Primary Email: {Student.PrimaryEmail}</li> <li>Primary Phone: {Student.PrimaryPhone}</li> <li>School Name: {Student.SchoolName}</li> <li>Special Needs: {Student.SpecialNeeds}</li> <li>Status: {Student.Status}</li> <li>Suffix: {Student.Suffix}</li> <li>Title: {Student.Title}</li> <li>Current Transactions: {Student.Transactions.Current}</li> <li>Previous Month Transactions: {Student.Transactions.LastMonth}</li> <li>Next Month Transactions: {Student.Transactions.NextMonth}</li> <li>YTD Transactions: {Student.Transactions.YTD}</li> <li>Waiting List: {Student.WaitingList}</li> </ul> <p> </p>
Staff Test Letter	This is the staff test letter. This custom letter contains all the staff custom fields. Try and send this test letter to yourself to see how Studioware's custom letters work.	<h1 style="text-align: center;" _mce_style="text-align: center;">Staff Test Letter</h1> <p>This is a test Custom Letter from {Studio.Name} to {Staff.FullName}.  This email was used to test the Custom Letter functionality of <a href="http://www.Studioware-Online.com" _mce_href="http://www.Studioware-Online.com">www.Studioware-Online.com</a>.</p> <p>The complete list of all available fields for a staff custom letter:</p> <p> <span style="text-decoration: underline;" _mce_style="text-decoration: underline;"><strong>Date Fields:</strong></span></p> <ul> <li>14 Days: {CurrentDate.14Days}</li> <li>Long Date: {CurrentDate.Long}</li> <li>One Month: {CurrentDate.OneMonth}</li> <li>Short Date: {CurrentDate.Short}</li> <li>Current Time: {CurrentTime}</li> </ul> <p><span style="text-decoration: underline;" _mce_style="text-decoration: underline;"><strong>Studio Fields:</strong></span></p> <ul> <li>Address 1: {Studio.Address1}</li> <li>Address 2: {Studio.Address2}</li> <li>City, State, Zip: {Studio.CityStateZip}</li> <li>City: {Studio.City}</li> <li>Logo: {Studio.Logo}</li> <li>Name: {Studio.Name}</li> <li>Phone: {Studio.Phone}</li> <li>Phone: {Studio.PrimaryPhone}</li> <li>State/Province: {Studio.State_Province}</li> <li>Zip/Postal: {Studio.Zip_Postal}</li> </ul> <p> <br /><span style="text-decoration: underline;" _mce_style="text-decoration: underline;"><strong>Staff Fields:</strong></span></p> <ul> <li>Address List: {Staff.AddressList}</li> <li>Age: {Staff.Age}</li> <li>Allergies: {Staff.Allergies}</li> <li>Birth Date: {Staff.BirthDate}</li> <li>Classes: {Staff.Classes}</li> <li>Contacts: {Staff.Contacts}</li> <li>Disability: {Staff.Disability}</li> <li>Education Level: {Staff.EducationLevel}</li> <li>Email List: {Staff.EmailList}</li> <li>First Name: {Staff.FirstName}</li> <li>Last Name: {Staff.FullName}</li> <li>Gender: {Staff.Gender}</li> <li>Health Insurance: {Staff.HealthInsurance}</li> <li>Hospital Preference: {Staff.HospitalPreference}</li> <li>Job Role: {Staff.JobRole}</li> <li>Last Name: {Staff.LastName}</li> <li>Marital Status: {Staff.MaritalStatus}</li> <li>Medications: {Staff.Medication}</li> <li>Picture: {Staff.Picture}</li> <li>Primary Address: {Staff.PrimaryAddress}</li> <li>Primary Email: {Staff.PrimaryEmail}</li> <li>Primary Phone: {Staff.PrimaryPhone}</li> <li>Schedule: {Staff.Schedule}</li> <li>School Name: {Staff.SchoolName}</li> <li>Special Needs: {Staff.SpecialNeeds}</li> <li>Suffix: {Staff.Suffix}</li> <li>Title: {Staff.Title}</li> </ul> <p> </p> <p> </p>